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Workshop Information for Faculty
Questions?
workshops@asmusa.org
Workshop Program
ASM's Professional Development Committee has organized 30 workshops preceding the 108th General Meeting, to be held on Saturday, May 31 and Sunday, June 1. Full-day sessions begin at 8:30 a.m. and end at 4:30 p.m. The majority of workshops will be full-day programs, however, there may be workshops that run two full days or half-days only. All scheduled days and times will be noted in the description. The workshop schedule, faculty, and topics are subject to change so please continue to check this site as the General Meeting approaches.
Workshops frequently sell out. On-site registration will NOT be available for sessions that reach capacity and close before the General Meeting. ASM will publish updates on closed workshops to the General Meeting website.
Conversely, a minimum of 20 attendees is required to hold a workshop. If the minimum is not met, ASM reserves the right to cancel a workshop.
Workshop Format
Workshops should include active participation and interaction with the audience. Examples of some teaching approaches that encourage audience participation are: discussion groups, case histories/presentations, role-playing and laboratory activities.
Lunch will be provided to all full-day workshop participants. A ticket will be given to participants with instructions on the day of the workshop.
Workshop Location
You will need to arrive at your designated room 30 - 45 minutes prior to the start of your workshop to ensure the room setup, equipment needs and handouts are satisfactory and ready for the start of your workshop. Your workshop room assignment will be sent to you in April, and be available on the website following that.
All workshops will be held off-site at Northeastern University in Boston. Workshops will be held in the Behrakis Health Sciences Building and West Village F (located next to Behrakis). Pre-registered attendees will report directly to the Workshop rooms.
Shuttle service will provide transportation to the workshops from most official General Meeting hotels. A shuttle schedule will be available on line in March 2008.
Northeastern University is also accessible by subway via the Green and Orange lines of the MBTA (the "T"). From downtown Boston, take a Green E train outbound to the Northeastern stop, the first stop above ground, or take an outbound orange line train heading towards Forest Hills and get off at the Ruggles Station. Ruggles is across from the Workshops buildings and the Northeastern Station is a 10 minute walk from the Workshops buildings.
Audiovisual Equipment
ASM provides an LCD projector, computer, screen and a podium microphone as standard equipment in each workshop room.
Tips for Powerpoint Presentations
Limit each frame to one main idea to keep it simple and easy to read. Text should be captured in the handout. Participants should not have to read the screen. Photos, graphs, and charts should be used to enhance or complement your presentation, but must be readable. If you do use text to emphasize certain key elements, the print/font should be large enough so that it can be read from the back of a large room.
Handout Materials
ASM staff reproduces and delivers all handout materials to the meeting site in support of all workshops. Sufficient copies will be made for each participant, convener and faculty.
Faculty are expected to produce camera ready material for their individual presentation and send ONLY electronic files directly to the convener. Copies from individual faculty members will not be accepted by ASM. All materials are due to the convener no later than March 28. He/she will then group and order the files and submit them directly to ASM no later than April 4. Handout should be formatted as indicated below. Because of the time required to print, bind and ship workshop books to the meeting site, material must be received at ASM by April 4. Faculty who do not meet the deadlines are responsible for reproducing and hand carrying their materials to the meeting. ASM will not reimburse for related expenses.
Please include with your handouts, on a separate page titled Workshop Objectives, in bulleted format, the overall objectives of this workshop. This will be included in the handouts for your workshop participants. On a separate page please also include the Workshop Schedule (who, what, when).
To insure uniformity with all workshop handouts, please follow the guidelines below:
- All handouts MUST be submitted as electronic files.
- Margins should be 1" on both long sides of an 8 1/2 x 11 inch paper.
- Use font type Arial or Helvetica and a font size no smaller than 10 point.
- All presentation files must be in Power Point (.ppt) format.
- All other handouts should be in MS Word; consult with ASM if an exception is needed.
- Majority of the handouts will be reproduced in black and white. However, if there are slides where the understanding is dependent on color (i.e., certain graphs, tables, images), color print may be used. In this case, please include a memo indicating which pages/slides for which you are requesting need color printing. If this memo is not sent to the convener with the slides we will assume black and white printing is acceptable.
- Cover sheets should introduce each section of the handout. It may be as simple as a title and presenter name.
- Please number all pages using the initials of the presenter with the number; For example, if Heidi Smith is presenting, the pages for a handout would be marked as HS1, HS2, etc. each section can be numbered independently.
- If you have scanned pages from a book or publication, please remove all borders and dead space. You should enlarge the material so that it covers the full page. The origin publication of the page copied should be cited.
Program Evaluations and Needs Assessments
Each workshop participant must visit E-central or go online two weeks after the meeting to complete the workshop evaluation and receive a CME record of attendance. ASM uses this information to help maintain the quality and integrity of these programs, and to learn how successful the workshop was in meeting the stated objectives and participant goals.
Continuing Education Accreditation
Physicians and Microbiologists
The American Society for Microbiology (ASM) is accredited by the Accreditation Council for Continuing Medical Education (ACCME) as a provider of continuing medical education for physicians. ASM takes responsibility for the content, quality, and scientific integrity of this CME activity. ASM designates full-day workshops for a maximum of 7 and half-day workshops for a maximum of 3.5 AMA PRA Category 1 Credits™. Each physician should only claim credit commensurate with their level of participation in the education activity.
The American Medical Association(AMA) has determined that physicians not licensed in the U.S. who participate in this CME activity are eligible for AMA PRA Category 1 Credits™.
Diplomates of the American Board of Medical Microbiology, Diplomates of the American Board of Medical Laboratory Immunology, and Registrants of the National Registry of Microbiologists may earn AMA PRA Category 1 Credits™ towards recertification. Each professional should claim only those credits commensurate with their participation in the activity.California Clinical Laboratory Scientists (CLS):
ASM is accredited by the California Department of Health Services to provide continuing education (CE) to Clinical Laboratory Scientists. All workshops designated for AMA PRA Category 1 Credits™ will also qualify for California CE credits toward CLS liscence renewal.Florida Clinical Laboratory Personnel:
ASM is accredited by the Florida Department of Health to offer continuing edcuation to Clinical Laboratory Personnel. Workshops that offer Florida CE contact hours will be indicated in the individual workshop details.To complete your California and Florida requirements, please be sure to provide your signature on the rosters in the workshop rooms; you will need to fill out a workshop evaluation form as well.
Travel Arrangements
All faculty are responsible for their own airline and hotel arrangements. As faculty, you do not pay a Workshop Registration Fee. However, if you indend to participate in the General Meeting, you will need to register.
In order to reserve a hotel room, please call Experient at (800) 974-3621 and speak to a staff member to complete your hotel registration and GM registration, if applicable. You may also do this online by visiting the GM website and following the registration and housing links. It is strongly suggested that you reserve your hotel room at the earliest possible date, as hotel blocks fill quickly.
Travel Subsidy
Travel support for full day sessions is $3000 and for half-day sessions is $1500. Faculty members may choose to submit expenses for which they will be reimbursed to the agreed amount or request a lump sum payment (amounts in excess of $600 will be reported to the IRS).
Questions?
workshops@asmusa.org